Supplier Database
Make sourcing predictable with a structured and filterable supplier system.
A supplier and contractor database created in Google Sheets brings structure, speed, and clarity to the sourcing process. Keep business contacts, discounts, delivery times, and terms all in one place so your team can quote, plan, and execute with confidence.
- Centralize suppliers and contractors in a structured and filterable workspace.
- Streamline quotes with contacts, commercial terms and discounts always at hand.
- Plan purchases and installations with confidence thanks to visible delivery times.
- Reduce delays and rework with validated alternative suppliers and clear terms and conditions.
- Protect your margins by recording historical prices, discounts, and shipping costs.
- It allows your team to quote without relying on memory or scattered emails.
- Supplier directory: category, style, price range, website, account details, discounts, payment terms, tags, and notes.
- Contractor directory: trades, specialties, deadlines, key requirements (e.g., CAD drawings) and contact information.
- Labeling system: labels such as Preferred, International, style or price range for quick filtering.
- Terms and discounts: discount percentages, shipping costs and payment terms visible at a glance.
- Delivery time control: specific fields by season or supplier type for accurate planning.
- Notes and alerts: real experiences, quality problems, delivery times, special instructions, documented.
- Filterable views and search engine: generate shortlists by category, specialty, price range or tags in seconds.
Immediate access: files available after purchase, always in your customer portal.
Easy customization: adapt branding, currencies, categories, and mark-up rules directly in Google Sheets.
Live use: Share with your team to accelerate sourcing, control deadlines, and plan purchases with precision.
Frequently Asked Questions
Because it's structured and filterable: you can search by category, price range, style, or preferred suppliers in seconds, without having to scroll through scattered notes.
Yes. You can paste or import your existing list and start filtering immediately, without any technical setup required.
Yes. It's created in Google Sheets and designed for team use, so everyone can quote, compare, and plan in one place.
Yes. It includes dedicated tabs for both, allowing you to centralize sourcing contacts and avoid scattered communications.
No. Most studios set it up completely in less than a day, with their supplier lists organized and ready to use.
Each template includes step-by-step instructions. If you need additional support, our team responds to requests within 48 business hours (often sooner).